Travel Accountant
Job Description
Posting Number
PG193809EPInternal Recruitment
NoWorking Title
Travel AccountantAnticipated Hiring Range
$55,000 - $65,000Work Schedule
Monday - Friday, 8:00 am - 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work)Job Location
Raleigh, North CarolinaDepartment
University ControllerAbout the Department
The University Controller’s Office is a department under the Division of Finance. The office has business units covering the following areas: Cash Management, Banking, and merchant services; General Accounting, Financial Reporting, and Taxation; Accounts Payable; Business Systems; Payroll and Debt Management.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest quality, performance, and service standards. Having professional staff and managers with imagination, knowledge, and people skills is paramount in successfully implementing these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest quality, performance, and service standards. Having professional staff and managers with imagination, knowledge, and people skills is paramount in successfully implementing these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.
Essential Job Duties
The Travel Accountant is an important member of NC State’s Accounts Payable team, ensuring the financial integrity of travel and expense processes across campus. Reporting to the Payables Manager, your role will require accuracy, compliance, and exceptional attention to detail.
Key Responsibilities include but are not limited to:
Understanding and Communicating Travel Policies
- Master university travel policies and funding regulations, including domestic and international travel requirements.
- Provide training and guidance to campus personnel to improve system functionality and resolve issues.
Reconciliation of Travel Expenses
- Reconcile diverse travel expenses, including study abroad and athletics, ensuring compliance with spending guidelines.
- Handle complex travel arrangements, including multi-country trips and currency conversions.
Travel Reimbursement Management
- Process and approve high volumes of travel reimbursement submissions with accuracy and efficiency.
- Review claims for compliance with university, state, and federal regulations.
Utilizing Travel Systems
- Facilitate vehicle rentals and ensure compliance through The Travel Center and NC Travelers systems.
- Manage documentation and approvals for travel-related business expenses.
Auditing and Problem Resolution
- Audit travel documentation for accuracy and compliance with reimbursement standards.
- Resolve discrepancies by communicating with travelers and offering actionable recommendations.
Tracking and Financial Management
- Track campus enterprise invoices and travel vouchers, validating funding allocations and classifications.
- Address audit findings with university personnel to ensure compliance with policy standards.
Task Management and Prioritization
- Prioritize assignments to meet pay cycle deadlines and end-of-month requirements.
- Independently manage daily workloads and respond to supervisor requests.
Other Responsibilities
In addition to the core responsibilities, this role may include other duties that provide opportunities to expand your skill set and take on new challenges. These tasks are designed to serve as stretch goals, offering professional growth and development while contributing to the success of the team and university.
Minimum Education and Experience
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Accounts payable and travel experience.
- Ability to apply policies, procedures, and guidelines to vendor invoices and travel reimbursements.
- Ability to analyze and resolve travel-related problems independently and consistently.
- Experience using payables/travel ERP system
Preferred Qualifications
- Strong analytical and attention to detail.
- Ability to work independently.
- Highly organized.
- Ability to provide excellent customer service.
- Excellent oral and written communication
- Microsoft Excel experience.
Required License(s) or Certification(s)
n/a
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
11/19/2024Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please provide contact information for at least 3 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.
Position Number
00041101Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
496001 - University ControllerAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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