Job Description

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Job Description

• Complete a communications audit of the current state of SpectrumX’s communications audiences, outputs, and needs.
• Develop a comprehensive strategic positioning and communications plan to meet SpectrumX audience needs (primarily focused on government and political stakeholders, as well as funders). Core elements of this plan may include:
• Developing precise, consistent core messaging for use across all existing outreach platforms, including talking points, shared marketing messages (boilerplate, summaries, taglines, and more), messaging, and executive-level communications.
• Collaborating with the ND Media Relations team, as well as the media relations and communications counterparts at the member institutions, in order to target radio frequency/spectrum media. Leverage existing and identify new media contacts and influencers, pitch story ideas, and draft content. Assist with the coordination of media relations training for SpectrumX leadership on an annual, or as-needed, basis. Monitor relevant media coverage, maintain a library of the same, and report to SpectrumX leadership.
• Leverage and expand stakeholder relationships, such as partners in Federal Agencies, Congressional Staffers, Spectrum Regulators (NTIA, FCC), and policy influencers, and create targeted outreach materials, such as fact sheets, newsletters, etc. to inform these audiences about SpectrumX. Maintain this list of stakeholders and ensure it is updated on a regular basis.
• Together with ND’s Federal Relations team, as well as with the relevant federal relations teams at the member institutions, coordinating briefing meetings between the SpectrumX team and key stakeholders. In some instances, the RCS will be required to attend these meetings.
• Supporting key outreach events, such as Center meetings, Advisory Board meetings, NSF review panels, and industry conferences. This work may include both strategically identifying relevant events to support or attend, as well as providing comprehensive events planning and logistical support on location.
• Managing the creation of, or creating, an evergreen highlight video(s), to be used online, at events, or in newsletters.
• Preparing a public-facing annual report for use by SpectrumX leadership and online.
• Providing support for talking points, slide decks, reports, and more, as needed by the SpectrumX team.

• Writing news stories that highlight research outcomes, event summaries, and student profiles, from SpectrumX and its members.
• Maintaining the related websites, spectrumx.org and spectrumweek.org. These tasks include coordinating with the web developers and project managing future web upgrades.
• Creating graphics and other multimedia content for use on social media, the website, digital signs, and more. Candidate must be able to take concept from ideation, through drafting, editing, and design, to a final product for print and delivery or use online.
• Identifying and maintaining promotional items for use at events, conferences, and more.
• Updating SpectrumX’s current social media channels on X and LinkedIn on a daily or weekly basis. Act in an advisory capacity to student-run channels on Instagram and others as they arise.
• Provide monthly reporting on all of the above items.
• Attending all relevant SpectrumX team meetings.
• As needed, coordinating with communicators from SpectrumX member institutions.
• Managing at least one student intern to support the deliverables above.

Minimum Qualifications

• Bachelor’s degree
  • English, public relations, or other communications degree with an interest in STEM fields desired. Alternatively, a science or engineering background with strong writing skills is beneficial.

• 3 to 4 years of relevant work experience

• Candidate must be a creative and collaborative problem-solver with a proven ability to manage a continuous, professional presence in all areas of communications. Proficiency in Macintosh platforms. Experience with Adobe products preferred. Proficiency in Google products required, including email, calendar, sheets, docs, analytics, and more.
• Experience in public relations or media relations is required, along with experience in brand management. Strong connections and contacts in relevant media publications, such as technology, policy, etc. strongly desired.
• Experience using content management systems (i.e. Conductor, WordPress, etc.) and experience using social media (LinkedIn, X, or others) for business purposes is required. Experience using email marketing software (i.e. Emma) required.
• Exceptional verbal and written communication skills required, including research, fact-checking, and editing. Candidate must show demonstrated success in crafting substantive and cohesive messages and successfully communicating to key scientific audiences resulting in a measurable difference (e.g., elevated profile, broader visibility, increased funding, etc.) to the organization.
• Well-organized and detail-oriented, with an ability to multitask and handle shifting priorities. Candidates will need the ability to function as a team member to fulfill team objectives while working collaboratively with the highest standards of confidentiality, discretion, and diplomacy.
• Enthusiasm and ability to meet deadlines, creative and strategic thinking, strong organizational skills, detail-oriented, and a collaborative style, even when in a hybrid or remote environment, and the ability to work effectively within a diverse population. Ability to maintain confidentiality is essential.
  
  

Preferred Qualifications

• Master’s degree preferred.
• Experience in the areas of wireless, spectrum, or other related technology policy is strongly desired.
• Experience working in higher education or academic setting desired.
• Experience with photography and videography desired, including experience with programs like FinalCut, iMovie, and the Adobe Creative Suite.
• Strong project management experience desired.
• Knowledge of AP Style desired.
• Some domestic travel will be required.

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